Accepted File Types

Only Microsoft Excel files with an XLS or XLSX extension and text files with a TXT extension will be accepted by the PRL Service Bureau.

PDF, JPG, and other image files such as BMP, PNG, or TIFF files cannot be processed.  We cannot extract data from these file types.  Even if the image has been inserted into an accepted file type (see above), we still cannot extract the data and therefore cannot accept these files.

In the past, while PDF files were never an acceptable file type, as a courtesy we have accepted PDF files if the data could be extracted from the file.  Typically, this was not the case because most of these files are handwritten scans of paper reports or images/pictures rather than text data.  However, even when we can extract the data, the process is time-consuming and requires much more manual processing than other file types.  For this reason, we have decided not to accept any PDF files starting with the 2023 reporting year. 

Pesticide Business Management Software

Many third-party pesticide management applications can generate reports or export data in file formats other than PDF.  These often include Microsoft Excel and text.  Some packages even have a PRL reporting feature that can generate a compliant PRL report.  Your pesticide management software documentation or vendor can identify what file types can be exported or generated from your software.